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General
<11> Meetings :

1. The Association shall hold General Body Meetings and scientific meetings at the appropriate time and place as determined by the Committee.

2. Meetings shall be conducted in accordance with normal parliamentary procedure.

3. Annual General Meetings, Special General Meetings, Committee Meetings, meetings of the sub-committees and panels and scientific meetings shall be considered as the meetings of the Association. These shall be convened as indicated below : (a) Annual General Meetings shall ordinarily be held towards the end of the calendar year. (b) Special General Meetings or letter ballots of the Association may be called by the President or by requisition of not less than ten per cent of the members of the Association. (c) Committee meetings shall be held as often as required or atleast once a year.

4. At least four weeks notice for all general meetings, and about two weeks for all Committee meetings shall be given to the members. The notice shall specify the date, time and place of the meeting and also the business to be transacted at the meeting.

5. At all the meetings of the Association the President, or in his absence the Vice-President shall take the chair, except the meetings of the sub-committees and panels. In the absence of both the President and Vice President a Chairman for the meeting shall be elected from amongst the members present.

6. Ten per cent of the members of the Association shall form a quorum for General Meetings. For meetings of the Committee quorum shall consist of five Committee members. Quorum for meetings shall include members present in person only.

7. If the business of a meeting cannot be transacted for want of quorum the meeting shall be adjourned to a date not earlier than a day after the adjournment. The date and time for the adjourned meeting shall be decided at the time of adjournment. For this meeting no quorum shall be necessary and the scheduled business will be transacted.

8. Results of motions shall be determine by simple majority votes unless otherwise specified in the Memorandum of Association and Rules and Regulations. The President shall have a casting vote which he shall exercise in the event of a tie.

9. At the General Body Meeting the following shall be the items on the agenda : (a) To approve the minutes of the previous meeting and to receive a report on the actions taken on the resolutions previously adopted. (b) to receive, consider and approve the Committee's report on the working of the Association and the audited statement of accounts for the previous term, copies of which shall have been despatched to the members at least two weeks before the date of the meeting. (c) to consider any other matter with the permission of the chair.

   
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